- AP Transaction - Header Level Information
- nishitD
- 2015-05-09 02:54:20
Header level information is same for all the line items used in a transaction. You can view & update the header level information of a AP Transaction by navigating to Accounts Payable -> AP Transaction.
To create a new transaction/or update an existing transaction, enter below information as applicable for the document and then save the record.
Transition Header Id:
A unique system generated number. You can’t modify this number.
Transaction Number:
A unique number assigned to each transaction and referred in all documents/transactions. You can manually enter a unique number before saving the transaction record. If you leave this field blank, system auto-generates a unique transaction number.
BU Name:
Select the business organization name. You can default the business organization name from the business organization profile.
Ledger:
Ledger defaults from the business organization.
Transaction Type:
Select the transaction Type. System defaults the value to invoice.
Document Date:
System defaults document-date from current system date but allows you to update the value.
Status:
Status field shows the current status of a Transaction.
You can change the status a transaction through the action field. Few statuses are auto-changed by system and can’t be modified through transaction action field.
Incomplete
Complete
Closed
Supplier Name:
Enter supplier name.
Supplier Number:
System defaults supplier number from supplier name.
Supplier Site:
Select the supplier site
Document Owner:
System defaults the current user name as document owner but you can modify it.
Description:
Enter any comment /remark in the description field.
Document Currency:
Document (or Doc.) currency is the currency of the transaction document. It is the currency with which supplier prefers to communicate & be paid. The value in this field defaults from supplier and supplier site but system allows you to manually change the doc currency value.
Currency:
Currency field shows the primary currency of the business unit where the transaction document is created. The currency value defaults from the primary ledger of the business unit. You cannot and should not try to change the value in this field.
Exchange Rate Type & Exchange Rate:
You can select an exchange rate type & enter a value for the exchange rate field if the currency and document currency are different for the transaction document.
Header & Tax Amount:
Header & Tax amount field shows the total header amount and tax amount for the transaction document. System auto calculates & updates these fields depending on the line amount and tax codes.
Payment Term:
Payment term defaults from the supplier & supplier site. System allows you to manually override the default values.
Payment Term Date:
Enter a payment term date. If you keep this field blank, system considers the document date as payment term date.
Paid Amount:
Paid amount is a read-only field and shows the current amount that has been paid against the transaction document.
Payment Status:
Payment status is a read-only field. System automatically updates this field after payments.
GL Journal Header Id:
GL Journal header id is a read-only field. This field shows the journal header id.
To create a new transaction/or update an existing transaction, enter below information as applicable for the document and then save the record.
Transition Header Id:
A unique system generated number. You can’t modify this number.
Transaction Number:
A unique number assigned to each transaction and referred in all documents/transactions. You can manually enter a unique number before saving the transaction record. If you leave this field blank, system auto-generates a unique transaction number.
BU Name:
Select the business organization name. You can default the business organization name from the business organization profile.
Ledger:
Ledger defaults from the business organization.
Transaction Type:
Select the transaction Type. System defaults the value to invoice.
Document Date:
System defaults document-date from current system date but allows you to update the value.
Status:
Status field shows the current status of a Transaction.
You can change the status a transaction through the action field. Few statuses are auto-changed by system and can’t be modified through transaction action field.
Incomplete
Complete
Closed
Supplier Name:
Enter supplier name.
Supplier Number:
System defaults supplier number from supplier name.
Supplier Site:
Select the supplier site
Document Owner:
System defaults the current user name as document owner but you can modify it.
Description:
Enter any comment /remark in the description field.
Document Currency:
Document (or Doc.) currency is the currency of the transaction document. It is the currency with which supplier prefers to communicate & be paid. The value in this field defaults from supplier and supplier site but system allows you to manually change the doc currency value.
Currency:
Currency field shows the primary currency of the business unit where the transaction document is created. The currency value defaults from the primary ledger of the business unit. You cannot and should not try to change the value in this field.
Exchange Rate Type & Exchange Rate:
You can select an exchange rate type & enter a value for the exchange rate field if the currency and document currency are different for the transaction document.
Header & Tax Amount:
Header & Tax amount field shows the total header amount and tax amount for the transaction document. System auto calculates & updates these fields depending on the line amount and tax codes.
Payment Term:
Payment term defaults from the supplier & supplier site. System allows you to manually override the default values.
Payment Term Date:
Enter a payment term date. If you keep this field blank, system considers the document date as payment term date.
Paid Amount:
Paid amount is a read-only field and shows the current amount that has been paid against the transaction document.
Payment Status:
Payment status is a read-only field. System automatically updates this field after payments.
GL Journal Header Id:
GL Journal header id is a read-only field. This field shows the journal header id.