- AP Transaction - Line Level Information
- 2015-05-09 02:59:04
You can create transaction lines by various different methods.
1. Manually entering all line level information.
2. Matching a transaction document to a purchase order or another transaction document.
3. Importing transaction lines from a spreadsheet.
4. Copying any existing transaction document.
Sequence number is a read-only field. System auto-populates a unique sequence number for all the lines across all the tabs for easy viewing of data of a single line in different tabs.
Line id is a read-only field. Line id is an auto increased, primary key of the ap_transaction_line table.
Select the Transaction Line Type. System defaults the value to Goods.
Enter the item number in the item number field. You can enter the item number in different ways
i. Enter 2 consecutive characters from any part of the item number in the item number field and system will show you a list of items containing the text entered in that field. You can select the item number from the suggestion list.
ii. If you know the complete item numbers then enter it in the item number field.
iii. If you want to search items, then click on item number field. System will show you a search icon next to the item field. Click on the search icon to search & select item.
System should auto populate item id, item description and unit of measure field from item number value.
Press tab to move to the revision field. If the item is revision controlled, then system will show all the available revisions in the revision field. Select the revision of the item.
Enter transaction line quantity.
For PO matched transaction lines, system defaults the unit price of the line item from the PO line price. You can manually override the value.
Line price shows the total price for the line. System auto calculates this value by multiplying the unit price with the line quantity.
System defaults tax code from the purchasing option of the business unit. If required, you can manually override the tax code.
System auto calculates the tax amount from the line price and selected tax code.
GL Line Price:
GL Line Price is a read-only field. This field shows the total line price as per the ledger currency. System auto calculates this value by multiplying the line price with the exchange rate.
GL Tax Amount:
GL Tax Amount is a read-only field. This field shows the total tax amount as per the ledger currency. System auto calculates this value by multiplying the line tax amount with the exchange rate.
Enter any comment /remark in the description field.
All the fields in the agreement tab are read-only field and shown only for reference purposes.