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  • AP Payment - Header Level Information
  • nishitD
  • 2015-05-10 04:54:17
Header level information is same for all line invoices applied in a payment. You can view & update the header level information of an AP payment by navigating to Accounts Payable -> AP payment.
To create a new payment/or update an existing payment, enter below information as applicable for the document and then save the record.

1431233686_Payment_Header_Finance.PNG Payment Header Id:
A unique system generated number. You can’t modify this number.

Payment Number:
A unique number assigned to each payment and referred in all documents/reports. You can manually enter a unique number before saving the payment record. If you leave this field blank, system auto-generates a unique payment number.

BU Name:
Select the business organization name. You can default the business organization name from the business organization profile.

Ledger:
Ledger defaults from the business organization.

Payment Type:
Select a payment Type. System defaults the value to Manual.

Document Date:
System defaults document-date from current system date but allows you to update the value.

Supplier Name:
Enter supplier name.

Supplier Number:
System defaults supplier number from supplier name.

Supplier Site:
Select the supplier site

Status:
Status field shows current status of the payment.
You can change the status a transaction through the action field. Few statuses are auto-changed by system and can’t be modified through transaction action field.
Incomplete
Complete
Closed

Processing Method:
Select processing method help. Processing method specifies the workflow of the payment.

Description:
Enter any comment /remark in the description field.

1431233943_Payment_Header_Finance.PNGDocument Currency:
Document (or Doc.) currency is the currency of the payment document. It is the currency with which supplier prefers to communicate & be paid. The value in this field defaults from supplier and supplier site but system allows you to manually change the doc currency value.

Currency:
Currency field shows the primary currency of the business unit where the payment document is created. The currency value defaults from the primary ledger of the business unit. You cannot and should not try to change the value in this field.

Exchange Rate Type & Exchange Rate:
You can select an exchange rate type & enter a value for the exchange rate field if the currency and document currency are different for the transaction document.

Header Amount:
Header amount field shows the total header amount for the payment document. System auto calculates & updates this field as per the line amount.

Pay Group:
Pay group defaults from the supplier & supplier site. System allows you to manually override the default values.

GL Journal Header Id:
GL Journal header id is a read-only field. This field shows the journal header id.
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